Free planning tools

AI Decision Tools

Free practical tools to select, pilot, measure, assess, score, and compare AI software decisions.

Private by design: your entries and calculations stay in this browser unless you choose to copy or print them.

1. Selection worksheet

Clarify what to evaluate first

Choose the constraints that matter most. The worksheet turns them into a focused evaluation brief, not a product recommendation.

Main job to improve Data sensitivity Who will use it? Most important constraint

2. Pricing and ROI calculator

Estimate the economics before buying

Use conservative time-saved assumptions and count people expected to use the tool each week. Choose one currency for all cost inputs; this calculator does not convert currencies. The break-even target covers the subscription only and excludes rollout costs.

Currency for all cost inputs Expected active users each week Hours saved per person each week Fully loaded hourly cost Monthly tool cost One-time rollout hours

4. Pilot outcome tracker

Compare observed results with your baseline

Use comparable tasks, count human review time in the AI workflow, and set your own quality floor. A before-and-after comparison is useful evidence, but does not by itself prove the tool caused the change.

Read the measurement guide before interpreting pilot results.

Comparable pilot tasks measured Typical tasks per month Baseline minutes per task, including review AI workflow minutes per task, including human review Baseline outputs accepted without major correction (%) AI workflow outputs accepted without major correction (%) Your minimum acceptable quality rate (%)

5. Data-risk questionnaire

Identify the controls to check before use

This short screen highlights questions for your security, privacy, legal, and business owners. It is not legal, privacy, or security advice.

Will users enter personal, customer, health, financial, or confidential data? Can the tool take actions or change systems without a person approving each result? Is the vendor's retention, training, deletion, and data-location information clear? Could an incorrect output materially affect a customer, employee, money, health, safety, or legal outcome? Are identity, role, audit-log, and admin controls needed?

6. Vendor scorecard

Compare a vendor using your criteria

Score each area from 1 (weak) to 5 (strong). Adjust the weight when a criterion matters more to your organization.

Criterion	Score	Weight	Weighted result
Workflow fit			15
Data handling and security			15
Admin and governance controls			12
Integration and rollout effort			9
Commercial value			9
Support and vendor maturity			9

Use the result

Turn a score into a documented decision

Save your assumptions, validate material claims with primary sources, and involve the right owner before expanding use.

Read the pilot guide Read the ROI guide Read the privacy guide